Executive Assistant - Alexandria

Job summary

The Executive Secretary provides high-level administrative support to executives by handling information requests, preparing reports, managing schedules, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Qualifications

• Proven experience (3+ years) in a similar executive assistant or secretarial role.
• Excellent written and verbal communication skills in [language(s), e.g., English and Arabic].
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Ability to work independently and under pressure.
• Alexandria Residents is a MUST

Responsibilities

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Coordinate meetings and conferences, and prepare meeting agendas and minutes.
• Handle incoming calls, emails, and correspondence with a high level of professionalism.
• Prepare and edit documents, reports, and presentations.
• Maintain confidential files and contact information.
• Track and follow up on pending matters and ensure timely completion of tasks.
• Liaise with internal departments and external parties on behalf of executives.
• Organize and maintain the executive office's filing systems and records.
• Perform general office duties such as ordering supplies and maintaining records.
• Manage office communications and documentation in a timely and efficient manner.

Benefits

• Family Medical Insurance
• Monthly Incentive

وصف الوظيفة